For the marketing manager who books from Shanghai, Dubai, Istanbul or Milan and lands in Germany the day before the show: how a remote booking works, what we need from you, and what is in your inbox when you wake up.
All prices plus VAT · delivered within 24 hours · See all packages & details
Most of our international clients never meet us before the show day. The whole booking runs remotely and in English: a WhatsApp message or e-mail with the fair, the hall and the stand number, a fixed quote from us within 24 hours, and a written confirmation. There is no site visit to organise, no German paperwork and no local agent in between.
The invoice comes from Pixer GmbH, a German company with a VAT identification number. For companies outside the EU, in China, the UAE, Türkiye, the UK, the US or India, the invoice is net with no German VAT. EU companies with a VAT ID are invoiced under the reverse-charge procedure. Payment is 50 percent on booking, which secures the date, and 50 percent on the show day.
Prices are fixed: Trade Fair Basic €990 for two hours, Professional €1,490 for four hours and Full Day €1,990 for eight hours, each with edited photos, a highlight video and vertical clips. Travel within North Rhine-Westphalia is included; for other cities it is one figure on the quote, shared with other exhibitors of the same show week. The quote you approve is the amount on the invoice.
A good brief takes you fifteen minutes and saves an hour on the stand. We need five things: the fair, hall and stand number, for example MEDICA, Hall 12, B34; your show dates and the block you want covered; a product list with the three to five products that matter this year; your brand guide, or at least logo files and brand colours, so graphics and subtitles match your other material; and the names and roles of anyone who should be interviewed or photographed, with the language they prefer to speak.
Useful but optional: a rendering from your stand builder, so we can plan angles before we see the stand (booth) in person; and the platforms the content is for, because a LinkedIn film, a WeChat video and an Instagram reel are cut differently. If you have a meeting schedule for the day, send it too, so we photograph your CEO during the demo rather than during lunch.
Everything can arrive in one WhatsApp thread. We confirm the shot list in writing, so the stand team and the head office both know what is being produced.
A German show day ends at 18:00 Central European Time. That is midnight in Shanghai, 20:00 in Dubai and 19:00 in Istanbul. First selected photos are usually sent the same evening; the complete edited set and the highlight video follow within 24 hours after the coverage ends. For a head office in Asia or the Gulf the material is waiting when the working day starts, and the day-one post can go out while day two is still running.
Video is delivered in landscape for websites and LinkedIn and in 9:16 for Instagram, TikTok, WeChat Channels and WhatsApp status. Interviews are conducted in English, German, Arabic or Persian, and subtitles are available in English, Arabic, Persian and German, so a statement recorded in Düsseldorf goes straight to a Gulf distributor or an Iranian partner. Files come through our own transfer link, with unlimited usage rights and two revision rounds included.
Bringing your own videographer from home looks cheaper on paper until you add flights, four hotel nights, per diems, a Schengen visa application and a customs carnet for the camera equipment. Then there are the things that only show up on the day: hall regulations on tripods and aisles, the exhibitor pass that was not requested in time, mixed lighting in older halls, and hall staff who speak German.
A local crew arrives from 30 minutes away, has worked the same halls many times and speaks the language of the venue as well as yours. Our founder Behzad Heidari has more than 20 years in film and TV production, the on-site team is two to three people, and the editing team works remotely while you are still on the stand. You bring the products and the people. We bring everything else, and the files are on your phone before your flight.
Quote, shot list and confirmation in one thread, readable in any time zone.
No German VAT for companies in China, the Gulf, Türkiye, the UK, the US or India. Reverse charge for EU companies with a VAT ID.
Confirmed in writing before the show, so head office and stand team work from the same page.
9:16 clips for WeChat, Instagram, TikTok and LinkedIn mobile, cut while the show is running.
Interviews in English, Arabic, Persian or German, subtitled for distributors in your markets.
Several German fairs in one year with one crew and one contact.
A post with your stand while the show is still running gets seen and shared. That is why every package includes finished photos and video within 24 hours after the event ends — first images usually the same day. Two revision rounds included.
A sample from our production: the event recap for your website and LinkedIn — below it, native 9:16 footage for Reels, Shorts and Stories, shot in parallel with the main coverage.
Event recap · YOOZ
Event reel · izy
Brand event · YOOZ
Trade fair clip · Vapes Bars
Three fixed packages, prices excluding VAT. Non-EU companies pay no German VAT.
Add-on: On-stand interview + extended highlight video (approx. 90 sec.) €190
Payment: 50 % on booking, 50 % on the show day. Delivery after full payment.
Travel within NRW (Düsseldorf, Essen, Cologne, Dortmund) is included. For other German cities travel is quoted once per trip and shared between exhibitors of the same show week.
Fair, hall, stand number, dates and what you sell, by WhatsApp or e-mail. We reply within 24 hours with a fixed quote.
Net invoice without German VAT if you are outside the EU. 50 % secures the date; we confirm the shot list in writing.
We shoot on your stand, edit during the show and deliver within 24 hours; the balance is due on the show day.
Yes. Send the fair, hall, stand number and dates. Quote, shot list, invoice and confirmation come through the same thread, or by e-mail.
No. Non-EU companies receive a net invoice without German VAT. EU companies with a VAT ID are invoiced under the reverse-charge procedure.
50 percent on booking, which secures the date, and 50 percent on the show day. The quote you approve is the amount on the invoice.
First photos usually the same evening German time, the complete set and highlight video within 24 hours. For Shanghai or Dubai that is the start of your working day.
Yes. Interviews are conducted in English, German, Arabic or Persian and subtitled in any of those four languages.
Send us the new one. We confirm hall and stand again the day before the show.
Only an exhibitor pass from your allocation, requested through the venue's exhibitor portal. Your own stand, products and staff need no further permit.
Yes. That is the most common pattern: one crew and one shot list for MEDICA, HANNOVER MESSE and electronica in the same year.
We reply within 24 hours with a fixed quote in English. If you are outside the EU, the quote is already net of German VAT.
We reply within 24 hours. During a show week, WhatsApp is fastest.
