The photographer you booked cancels, a colleague's visa did not come through, or the budget was only approved in show week. A lot can still be arranged at short notice, as long as the key details arrive quickly. Here is what works and what does not.
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A booking a few days before the show is nothing unusual for an experienced trade fair photographer. Even once the show is running, something may still be possible, especially at venues in NRW. What matters is less how much notice you give than how fast the basic details arrive.
This works well at short notice:
All three packages can be booked at short notice: Trade Fair Basic at €990 for two hours, Trade Fair Professional at €1,490 for four hours and Trade Fair Full Day at €1,990 for eight hours, all excluding VAT. Which one fits depends on what happens on your stand in the time that is left.
With a last-minute request, every hour counts. Send everything in one message, fastest by WhatsApp:
With these details we can tell you quickly whether the slot works and send a fixed-price quote. At short notice, back-and-forth questions cost the most time. For a full brief, see how to brief a trade fair photographer; for a last-minute booking, the short version above is enough.
The photographer needs access to the hall, usually with an exhibitor or service pass that you order through the organiser's exhibitor portal. Deadlines and collection differ from organiser to organiser, and at short notice the only route may be the exhibitor service desk on site. Check the exhibitor manual or read photo permission at trade fairs. Sort out the pass in parallel with the booking, not afterwards.
The booking is confirmed in writing; payment is by invoice or online by credit card. If an international transfer takes several banking days, raise the payment route in your first message, so the date does not depend on the transfer. Companies based outside the EU are invoiced without German VAT; EU companies with a valid VAT ID receive a reverse charge invoice.
Pixer's office is right at Messe Essen, 30 seconds from the entrance. For shows in Essen, Düsseldorf, Cologne and Dortmund, travel is included and the same morning is feasible. For other cities we quote travel once per trip and share it between exhibitors of the same show week. If we are already at the show that week, an extra slot is easiest to fit in.
Some things need lead time that a last-minute booking does not have. Better to know in advance:
What you still get: a complete set of stand, conversations, team and products, plus video and clips. That covers the usual uses after the show, from your website and LinkedIn to follow-up emails and the report for head office.
A short-notice booking leaves no time for a long briefing call. That makes a structured start all the more important:
This order secures the key shots in the first hour; everything after that is a bonus. To see which shows are coming up in the next weeks, check our trade fair dates. Planning your next show earlier gives you more choice of time windows and scope.
Photos, highlight video, clips and interviews with your own team work with little lead time.
Show, hall, stand number, time window, scope, contact. Fastest by WhatsApp.
Hall access is set by the organiser. Check the exhibitor manual and order the pass at once.
Our office is 30 seconds from the Messe Essen entrance, and travel within NRW is included.
Multi-camera stage work, customer interviews and elaborate set-ups need lead time.
First pictures usually the same day, everything within 24 hours after the show ends.
Often a few days before, and at shows in NRW sometimes the same day. Message us on WhatsApp and you will know quickly whether it works.
Yes, as long as there is a show day left with activity on your stand. Conversations, team and products can be photographed on any day, stand shots without visitors early in the morning before the doors open.
Send us the key points from your existing brief. We will tell you quickly what can be done in the time left and what cannot.
As always: Payment by invoice or online by credit card. For international transfers, we agree the payment route when you first get in touch.
That depends on what is happening on your stand. For stand photos with a highlight video, Trade Fair Basic is enough; with interviews and a 90-second film, Trade Fair Full Day is the right choice.
The first pictures usually the same day, full delivery within 24 hours after the show ends.
Send the show, hall, stand number and time window by WhatsApp or email. You will quickly know whether the slot works, and you get a fixed-price quote.
We reply within 24 hours. During a show week, WhatsApp is fastest.
