An exhibitor pass is the admission ticket for an exhibitor's staff. It gives access to the fairground during the show and usually also during build-up and dismantling.
An exhibitor pass identifies a person as working for an exhibitor. It is valid for the fairground and the halls, often before the doors open to visitors and for longer afterwards. Most fairs now issue it as a personalised digital ticket.
At many fairs, the number of passes an exhibitor receives depends on the stand size. Additional passes can usually be ordered for a fee. There are often separate passes for build-up and dismantling and for service providers. The types available and how to order them are explained in the exhibitor manual or the organiser's online portal.
Plan your passes early. Anyone standing at the entrance on the morning of the show without a valid pass loses time that is missing on the stand (booth). Make a list of who works on which days and personalise the passes in good time.
Include external helpers too: hosts, technicians, interpreters, photographers and videographers. Depending on the fair they need an exhibitor pass, a service provider pass or registration by you as the exhibitor. Clarify this at least a week before the show so that nothing gets stuck on day one.
Passes are personal. Passing them on to others is prohibited at many fairs, and checks at the entrance are common. Keep one or two spare passes in case someone has to step in at short notice.
We clarify access for our team with you in advance. Depending on the fair, exhibitor passes from your allocation are enough, or a service provider pass is required. For this we need the names of the crew, which we send you in good time.
If we plan shots before opening or on the build-up day, the pass must be valid at those times too. The guide Photographer accreditation at fairs explains which rules apply to photographers. That way we are at your stand on time on the morning of the show.
Yes, a valid admission is required. Depending on the fair this is an exhibitor pass from your allocation or a service provider pass. We clarify this with you in advance.
Each fair decides this itself, often depending on the stand size. Additional passes can usually be ordered.
Tell us the fair, dates and hall. We take care of the shooting schedule on the day and deliver within 24 hours after the show ends.
We reply within 24 hours. During a show week, WhatsApp is fastest.
